Point of Contact:
624 Ninth Street, N.W.
Washington, D.C. 20425
Phone: (202) 376-8351
Fax: (202) 376-1163
Electronic Address for Report:
The FY 1998 FOIA Report for the U.S.C.C.R. will be available at the Commission's home page, at: www.usccr.gov
Paper Copies of Report:
Paper copies can be requested from the person/address listed above.
HOW TO MAKE THE FOIA REQUEST:
Make the fullest possible disclosure of information and records to any requester, without unnecessary expenses or delay.
There are four basic agency requirements for making a FOIA request:
Request must be in writing (mailed correspondence, fax) and include the requester's mailing address;
The envelope and letter content must identify the request as a FOIA request;
The request must provide enough detail to allow identification of the requested records; and
The request must include agreement to pay fees chargeable under USCCR's fee schedule.
Request for records of the agency should be sent to USCCR FOIA Officer, Rm. 621, 624 Ninth Street, N.W. Washington, D.C. 20425. Phone: 202-376-8351, Fax: 202-376-1163.
USCCR response-time ranges:
The agency generally manages to respond to FOIA requests within three to four weeks for records that can be found at the agency. Response times over 20 working days are generally the result of the need to track and retrieve documents from off-site storage at the Federal Records Center, or need to consult among agency components.
Why some requests are not granted:
Requests for records may not be granted if the documents have been transferred to the ownership of the National Archives and Records Administration, if the requested records contain predecisional information that if released would cause harm to USCCR decision-making processes; for portions of records that contain personal and/or proprietary information; for records containing information compiled for law enforcement purposes; or if the requester asked for information specifically prohibited from disclosure by other statutes.
DEFINITION OF TERMS AND ACRONYMS USED IN THE REPORT:
Agency-specific terms and acronyms:
There are no agency-specific terms or acronyms used in this report.
The basic terms used in this report are the same in meaning as explained in Department of Justice guidance.
EXEMPTION 3 STATUTES:
Exemption 3 statutes relied on by USCCR during current fiscal year: None
INITIAL FOIA/PA ACCESS REQUESTS:
Numbers of initial requests:
Number of requests pending as of end of preceding fiscal year: 4
Number of requests received during current fiscal year: 139
Number of requests processed during current fiscal year: 135
Number of requests pending as of end of current fiscal year: 4
Disposition of initial requests:
Number of total grants (records released in full): 52
Number of partial grants (records released in part): 0
Number of denials (total withholding of records): 0
Number of times each FOIA exemption was used: 0
Other reasons for nondisclosure (total): 82
No records: 30
Request withdrawn: 0
Fee-related reason: 0
Records not reasonably described: 0
Duplicate request: 0
APPEALS OF INITIAL DENIALS OF FOIA/PA REQUESTS
Numbers of appeals
Number of appeals received during fiscal year: 0
Number of appeals processed during fiscal year: 0
Disposition of appeals
Number completely upheld: 0
Number partially reversed: 0
Number completely reversed: 0
Number of times each FOIA exemption used: N/A
Other reasons for nondisclosure (total): 0
COMPLIANCE WITH TIME LIMITS/STATUS OF PENDING REQUESTS
Median processing time for requests processed during the year:
NOTE: USCCR uses a single first-in, first-out method of processing requests. The agency received no requests for expedited access during fiscal year 1998.
Number of requests processed: 135
Median number of days to process: 18
Status of pending requests:
Number of requests pending as of end of current fiscal year: 6
Median number of days that such requests were pending as of that date: 15
Number of full-time FOIA personnel: None
Number of personnel with part-time or occasional FOIA duties: 2
Total number of personnel (in work years): 1
Total costs (including staff and all resources)
FOIA processing (including appeals): 0
Litigation-related activities (estimated): No litigation in FY98
Total costs: 0
Total amount of fees collected by the agency for processing requests: 0
Percentage of total costs: n/a
FOIA REGULATIONS (INCLUDING FEE SCHEDULE)
USCCR FOIA regulations are published at 45 C.F.R. Part 704, and are available electronically at: http://www.gpo.gov/nara/cfr/cfr-table-search.html